AI automation
Task extraction from mail & chats
In short
Emails and chat threads turn into clean tasks automatically: ChatGPT extracts every to-do with deadline and priority, you transfer them to Todoist or Google Tasks. In the premium variant, Make.com or Zapier detects new messages by itself and creates the tasks directly in Notion or Todoist – no more forgotten promises.
Free
- Copy the relevant mail or chat threads.
- Have ChatGPT extract tasks.
- Transfer the tasks to Todoist or Google Tasks.
Read this text: [TEXT]. Extract all concrete tasks as a list, each with deadline and priority if recognisable.
Limits: Manual transfer into the app.
Premium / Automated
- Trigger: new email or Slack message.
- AI recognises tasks in the text.
- Tasks are created automatically in Notion or Todoist.
Read this text: [TEXT]. Extract all concrete tasks as a list, each with deadline and priority if recognisable. Output JSON: task, deadline, priority.
Added value: Automatic task capture without manual copying.
Frequently asked questions
Does the AI really catch every task reliably?
Clearly worded commitments ("I'll send it by Friday") it catches very reliably; vague hints can slip through. The prompt addition "also list implicit tasks" helps – the final check remains a quick glance over the list.
What about duplicates when the same task appears several times?
In the manual variant you spot duplicates while transferring. In the automation, a filter step in Make/Zapier that checks for an identical task before creating one is worthwhile.
Can I use this with WhatsApp or Teams too?
Copying into ChatGPT works with any chat. For the automation you need a trigger in the tool – Slack and Gmail are standard; Teams works via Zapier, WhatsApp only through workarounds.