Tool category
Notes & productivity
Knowledge and task management with built-in AI for summarising, search and writing.
Note and productivity tools with AI collect ideas, organise knowledge and answer questions about your own content. For individuals the free versions are usually enough. Teams and larger knowledge bases benefit from the AI features of the paid plans.
How do I choose the right tool?
- For personal notes, the free version is enough.
- In a team, shared workspaces and AI search pay off.
- Check whether the AI can access your own content.
- Pick a tool whose structure fits the way you work.
Best free tools
Permanently usable free tier – try it at no cost.
- 1
Notion (Free)Notion
Notes, wikis & databases; AI answers over your own pages in a trial quota
Personal wiki, Project notes, Databases
Free (AI trial quota)Free tierOpen - 2
Taskade (Free)Taskade
Tasks, mind maps and AI agents in one tool, real-time collaboration
To-do lists, Brainstorming, Small teams
Free (one-time AI credits)Free tierOpen - 3
ClickUp (Free)ClickUp
Project management with an AI taster mode for summaries
Task management, Docs, Team boards
Free (Brain limited)Free tierOpen - 4
Obsidian + lokale KIObsidian/Community
Local Markdown notes; queryable via plugins with local models (Ollama)
Zettelkasten, Private knowledge base, Offline AI
FreeFree tierOpen
Best premium tools
Monthly prices as entry and maximum plan (approximate).
- 1
Notion Business (with Notion AI)Notion
AI search across workspace + connected tools (Slack, Drive), writing, meeting notes
Querying the company wiki, Drafting documents, Knowledge search
From 20 $Max 24 $/user/moOpen - 2
ClickUp BrainClickUp
AI across tasks/docs/chats: status updates, standups, automatic summaries
Project updates, Tasks from text, Team recaps
From 9 $Max 28 $/user/moOpen - 3
Taskade ProTaskade
Custom AI agents & automations, unlimited projects
Agent workflows, Team productivity, Automatic checklists
From 10 $Max 100 $/moOpen - 4
Superhuman Docs (formerly Coda)Superhuman
Documents with app logic (formerly Coda); Docs AI fills tables, summarises, builds workflows
Team hubs, Auto tables, Process docs
From 15 $Max 40 $/user/moOpen - 5
MemMem
Self-organising notes, AI search & writing across everything saved
Quick capture notes, Knowledge recall, Finding notes again
From 9 $Max 199 $/moOpen
Matching guides & automations
Plan an event or wedding with AI
From concept through invitation and event website to music and a speech.
Chat with your documents (knowledge base)
Your own PDFs, notes and files become a searchable AI assistant that answers with source references. No more digging through old files.
Meeting notes → summary + action items
Meetings get transcribed, summarised and turned into concrete tasks automatically. Nothing slips through anymore.
AI scheduling assistant
Find times without the back-and-forth. Availability, booking and reminders run largely on their own.
Task extraction from mail & chats
Emails and chats turn into clean tasks in your own to-do app automatically. No more forgotten commitments.