AI automation
Receipt & invoice data extraction
In short
Photos or PDFs of invoices become structured data: ChatGPT or Gemini reads out date, vendor, net, VAT and gross – you enter the result into Google Sheets. It goes fully automatic with Make.com/Zapier plus OCR: every new attachment in Gmail or Drive lands extracted directly in your sheet or accounting tool.
Free
- Upload a photo or PDF of the invoice.
- Have the AI read the fields (date, amount, VAT, vendor).
- Enter the result into Google Sheets.
Read this invoice and return a table with date, vendor, net amount, VAT and gross amount.
Limits: Manual per receipt, no automatic filing.
Premium / Automated
- Trigger: new attachment in Gmail or Drive.
- OCR plus AI extract the fields automatically.
- Data lands automatically in your sheet or accounting tool.
Read this invoice and return the result as JSON with the fields date, vendor, net, vat, gross.
Added value: Fully automatic capture straight from your inbox.
Frequently asked questions
How accurately does the AI read the amounts?
Very reliably on clearly legible invoices – even from photos. Crumpled receipts or exotic layouts are harder; there the JSON output plus a quick totals check helps. For tax-relevant data: spot-check.
Is this enough for my tax return or bookkeeping?
As pre-capture, yes: the structured table saves the typing. You still need to keep the receipts themselves, and retention and formal rules vary by country – when in doubt, check briefly with your tax advisor.
What does the automatic variant cost?
Make/Zapier have free quotas that cover a few receipts per month; OCR services like Mindee charge per document (cents). At low volume, full automation stays very cheap.