Tool category
Meetings & transcription
Automatic notes, summaries and action items from your calls.
Meeting AI records conversations, transcribes them and automatically creates summaries plus a task list. That way nothing gets lost after the meeting. Free tools often have a minute limit; anyone with many meetings is better off with a subscription.
How do I choose the right tool?
- For occasional meetings, the free minutes are enough.
- With many meetings, a subscription with unlimited transcription pays off.
- Check the connection to your calendar and project tool.
- For confidential conversations, get everyone's consent beforehand.
Best free tools
Permanently usable free tier – try it at no cost.
- 1
FathomFathom
Records Zoom/Teams/Meet, transcribes and summarises – unusually generous for free
Meeting minutes, Action items, Sharing highlights
Free (unlimited meetings)Free tierOpen - 2
Otter.ai (Free)Otter
Live transcription with speaker detection, meeting chat
Interviews, Lectures, Real-time notes
Free (300 min/mo)Free tierOpen - 3
Granola (Free)Granola
Note-taking app that captures meeting audio without a bot and turns your bullet points into clean notes
Meeting notes, No bot in the call, 1:1 conversations
Free (30-day history)Free tierOpen - 4
tl;dv (Free)tl;dv
Recordings with time-stamped notes and AI moments
Sales calls, User interviews, Marking key moments
Free (limited)Free tierOpen - 5
Fireflies (Free)Fireflies.ai
Transcripts with search & simple summaries
Call archive, Searching conversations, Quick recaps
Free (400 min storage)Free tierOpen - 6
Whisper (local)OpenAI / Open Source
Top-tier transcription locally on your own machine – maximum confidentiality
Sensitive recordings, Transcribing podcasts, Subtitles
Free (open source)Free tierOpen
Best premium tools
Monthly prices as entry and maximum plan (approximate).
- 1
Fathom Premium/TeamFathom
Advanced AI summaries, CRM sync, team library
Sales teams, Handovers, Automatic CRM entries
From 16 $Max 25 $/user/moOpen - 2
Fireflies Pro/BusinessFireflies.ai
Unlimited transcription, topic trackers, integrations (CRM, Slack), analytics
Conversation analytics, Coaching, Pipeline notes
From 10 $Max 39 $/user/moOpen - 3
Otter Pro/BusinessOtter
More minutes, advanced search, CRM sync, team features
Sales teams, Meeting series, Searchable archive
From 8,33 $Max 19,99 $/user/moOpen - 4
GranolaGranola
Discreet note assistant without a meeting bot: merges your notes with the transcript
Bot-free meetings, Enhancing personal notes, Deriving follow-ups
From 14 $Max 35 $/user/moOpen - 5
tl;dv Pro/Businesstl;dv
Multi-meeting reports, playbooks, coaching analytics
Recurring reports, Sales coaching, Objection analyses
From 18 $Max 59 $/user/moOpen
Matching guides & automations
Produce a podcast episode and repurpose it for social media
From recording through editing and transcript to ready-made clips for Reels and posts.
Meeting notes → summary + action items
Meetings get transcribed, summarised and turned into concrete tasks automatically. Nothing slips through anymore.